Content Page Options

Learn how to customize content page properties & share your Power BI content

Note: Content pages can be edited by any users/groups to whom you've assigned Application or Content Administrator privileges. To learn more, see Managing Groups>Setting Admin Permissions.

The Reporting Hub gives you several options for customizing the content page properties and features of your Embedded Power BI content. To access these options:

  1. Select your profile picture to access the Admin Settings menu.

  2. Select Manage Content.

  3. Navigate to the content page you'd like to edit and select it. If it is within a category, you will have to expand that category by clicking on the blue v icon on the right.

  4. From here, you’ll be able to edit the Filter and Content Pane, as well as the Report Sharing settings. Use the toggles to turn each feature on or off. For a description of each feature, see below.

  5. Select Save to save your changes.

Filter and Content Pane Options

Filter Pane

The Filter Pane appears on the right-hand side of the screen that contains your Embedded report. The Pane will expand when selected, giving users the option of searching and filtering data within your report.

The color of this filter pane is set within the Power BI report itself. Learn more about formatting filters in Power BI reports.

For more information, see this Microsoft tutorial on Filter Panes.

Title and Description

Your Title and Description (as entered in the "Name" and "Description" text boxes) will appear in a header bar above your embedded Power BI content.

Hint: You might not want to enable this option if, for example, a title and description are both contained within the content itself.

Content Pane

The Content Pane is a list of report pages that appears in a header bar above your Embedded content. Enable this is your content page has multiple report pages.

The Reporting Hub will automatically create a tab for each page of your Power BI report. The tab you're currently viewing will have bold font.

Report Sharing Options

Report Sharing and Exporting is available for Business, Enterprise or Commercial-tier subscriptions.

Report Sharing

If Report Sharing is enabled, reports can be shared by any user with access to that content page.

To share a Power BI report:

  1. From the Report Options drop-down menu at the top right-hand corner of the screen, select Share Report.

  2. Choose from the following options:

    • Must log in to see the report:

      • If "yes" is selected, the report will only be accessible to users with valid login credentials for that tenant.

      • If "no" is selected, anyone who's been given the link will be able to view the report.

    • Use Full Page:

      • If "yes" is selected, only the content page itself will be displayed.

      • If "no" is selected, the content page will be displayed within the Reporting Hub application window.

    • Link expires At:

      • Your link will expire on the date and time selected.

  3. Click Share. A pop-up will appear with the link to your report.

Report Export

If Report Export is enabled, users that are able to view a report will also be able to export and save the report as a PDF, PNG, or PowerPoint file.

To export a Power BI report:

  1. From the Report Options drop-down menu at the top right-hand corner of the screen, select Export Report.

  2. Choose from the following options:

    • Export Format

      • You can export your report as either a PDF, PNG, or PowerPoint file.

    • Export Pages

      • You can choose to export either your entire report or the page you're currently viewing.

    • Export State

      • Selecting Report Default will export your report in its original form.

      • Selecting Current Filters Applied will export your report according to the filters you've specified in your Filter Pane. This can come in handy if, say, you want to share specific aspects of a report, but don't want your client getting bogged down with superfluous information.

  3. Click Export Report. It may take a couple of minutes to export the report.

Note: Report export needs to be set in the Power BI Service as well. You can choose to allow this feature for all users within your organization or to a specific security group or individual(s). If you choose a specific group, please ensure the ReportingHub Application is a member of the security group selected.

Report Editing

Report editing can be enabled by granting editing permission to specific security groups or individual users.

Once editing has been enabled, users with the appropriate permission can enter 'edit mode' by clicking the Edit Report option under Report Options.

Visual Data Export

Note: The Visual Data Export option is enabled or disable within the Report options of your Power BI Report itself. The Reporting Hub will honor the settings you've established in your report.

The Reporting Hub, like Power BI, allows you to export specific elements of visualization data within your Power BI report, in one of two formats:

  1. Summarized data

  2. Underlying data

For more information, see the Microsoft tutorial on Exporting Visualization Data:

Page View Setting in PBI

The appearance of your report in the Reporting Hub will correspond to the "Page View" settings you've selected within Power BI.

For more information, see the Microsoft tutorial on Power BI Report Display Settings:

Last updated